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Project Coordinator, Economic Studies- The Brookings Institution

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Organization Description

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct high-quality, independent research and, based on that research, to provide innovative, practical recommendations that advance three broad goals:

  • Strengthen American democracy;

  • Foster the economic and social welfare, security and opportunity of all Americans; and

  • Secure a more open, safe, prosperous and cooperative international system.

Brookings is proud to be consistently ranked as the most influential, most quoted and most trusted think tank.

Location - 1775 Massachusetts Ave, NW, Washington, DC 20036

Job Description

Provide project coordination for the Tax Policy Center (TPC), the Retirement Security Project (RSP), and the Initiative on Business and Public Policy (IBPP). Responsibilities include coordination of schedules and meetings, office management, and event coordination. Provide staff assistance to Senior Fellows/Directors. Coordinates and works closely with other program directors.

Salary commensurate with experience.

Job Responsibilities

30% Project Coordination

  • Monitor coverage of project activities and relevant topics in media and research communities. Track all project milestones and regularly update project history.

  • Respond to media inquiries.

  • Work with financial managers and project directors, draft grant proposals and reports to foundations.

  • Manage project publications; copyedit and proofread. Develop collateral materials for the project (e.g. book summaries, impact statements, etc.).

  • Draft text for inclusion on Brookings and TPC websites, ensure site is frequently updated, work with Website Coordinator to draft project e-mail newsletter.

  • Manage the maintenance of information on RSP’s website.

  • Serve as liaison to project partners.

  • Plan and organize public events, private seminars, Hill events, and other meetings as necessary.

  • Plan, coordinate, and implement activities for the project’s initiatives and events.

  • Collaborate with Communications departments of both Brookings and Urban Institute, to ensure dissemination of project publications and event notices.

  • Maintain VIP list for mailings and outreach.

  • Draft updates for donors, and funding proposals and reports for foundations.

  • Prepare development materials for IBPP, edit and compose correspondence with prospective donors.

  • Represents all initiatives within ES, and with other research and functional programs as needed.

30% Office/Administrative Support and General Program Coordination

  • Receive staff and visitors to the office.

  • Receive, screen, and place calls for scholars.

  • Sort and prioritize mail and other incoming materials; monitor public email.

  • Handle scheduling requests and coordinate calendar. Make travel requests and process reimbursements.

  • Organize and maintain paper and electronic files.

  • Maintain and regularly update scholar’s contact list, including contact activities.

  • Maintain detailed records of scholar’s activities, including publications, meetings, media contacts, and boards. Update CV and publications on website.

  • Compose and edit letters, memoranda, papers, and other documents from verbal instructions or from notes.

  • Distribute documents and other materials, both internally and to external colleagues and correspondents.

  • Update and generate new content for scholar web pages.

  • Respond to social invitations, media requests, speaking engagement invitations, and other inquiries.

  • Represent scholars within ES and with other research and functional programs as needed.

  • Assists with general office management for program such as updating telephone lists; ordering supplies, and other administrative projects as assigned.

  • Monitors organization and neatness of ES public areas, including conference room and bulletin boards; manages reservation calendar for Pechman conference room; ensures printers and copiers are supplied with paper and toner.

  • Provides backup assistance to other administrative staff when they are on leave.

  • Provides occasional assistance to other scholars with scheduling and traveling, as needed.

30% Event Planning

  • Work with Communications Department for public events.

  • Correspond with authors and other meeting participants.

  • Draft letters, briefing materials and other documents for events and projects.

  • Handle logistics and administrative arrangements.

  • Serve as liaison with hotel, caterers, and other vendors.

  • Draft contracts for authors and other contributors.

  • Initiate contract payments to authors, discussants, and other participants.

  • Complete post-conference responsibilities including assisting in the tracking and payment of expenses.

10% Light Research and Editing

  • Locates research materials via the Internet or through library searches.

  • Compiles, reads, abstracts and organizes written material into bibliographic form.

  • Obtains documents from various government and private agencies.

  • Assist with proofreading and editing of written products.

Job Requirements

Education/Experience Requirements

  • Bachelor’s degree required.

  • Minimum two years of experience in office or project management required.

  • Work experience in a fast-paced work environment and a background in a research or academic setting are strongly preferred.

Knowledge Requirements

  • Microsoft Office experience required.

  • Comfort with learning new software/tools preferred.

  • Excellent organizational, communication and people skills.

  • Ability to work independently and with a team; initiative, discretion, poise, mature judgment; attention to detail.

  • Ability to manage multiple tasks, set priorities, and adjust to shifting priorities is preferred.

How to Apply

Click on “Apply Now” link via this website:

http://www.brookings.edu/about/employment/position/2015/es15088

Deadline - Applications will be accepted until the position is filled.