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YPFP Online Privacy Policy

Privacy Policy last revised May 18, 2018. 

Your privacy is important to Young Professionals in Foreign Policy (“YPFP”). When you visit the http://www.ypfp.org site, including mobile sites (collectively, the "Sites"), as well as when you apply for membership, we might collect information about you. So, we’ve developed this Privacy Policy (“Privacy Policy”) to help you understand how we collect and use any information about you, as well a how you can update, download, and delete your information. 

Please carefully read this Privacy Policy and familiarize yourself with our privacy practices regarding your personal information and how we will use it. By continuing to use the Sites, and/ or by maintaining your YPFP membership, you agree to the use of your personal information by YPFP as explained in this Privacy Policy. 

Changes and Updates

YPFP may revise this Privacy Policy from time to time. We will post any changes on this page and update the date at the top, so be sure to check back periodically to stay aware of any modifications. Your continued use of the Sites after changes have been posted will constitute your acceptance of this Privacy Policy and any changes made to it. In the event of any material changes to this Policy, we will send an email to your address on file, prior to the change becoming effective.

What We Collect

Our Sites may be used without entering personal information. However, YPFP may ask for and collect from you personally identifiable information at various points throughout the Sites. When you apply for Membership, you are asked to provide your name, email address, mailing address, phone number, credit card number, and other similar information. 

Cookies

YPFP also automatically collects basic technical information from all visitors to the Sites. YPFP automatically collects information about how visitors use the Sites, by using cookies or other similar technologies to help use and compile statistics. This information includes log file information such as Internet protocol (IP) addresses, browser type, browser language, pages viewed, and the date and time of a visit. If you're logged in at the time of the visit, this information will be tied to your YPFP account. This information helps us improve the functionality of the Site, in order to make it more useful to you. Below we provide more information on how we use this information, including our use of cookies and similar technologies. 

YPFP makes use of so-called cookies in order to recognize repeat use of our Sites by the same user/ internet connection subscriber. Cookies are small text files that your internet browser downloads and stores on your computer. They are used to improve our Sites and services. In most cases are so-called "session cookies" that are deleted once you leave our sites. 

To an extent, however, these cookies also pass along information used to automatically recognize you. Recognition occurs through an IP address saved to the cookies. The information thereby obtained is used to improve our services and to expedite your access to our Sites. 

You can prevent cookies from being installed by adjusting the settings on your browser software accordingly. You should be aware, however, that by doing so you may not be able to make full use of all the functions of our Sites. 

Using Stripe as a Payment Method 

For the purpose to proceed with payments we use Stripe. Stripe is a service from Stripe, Inc, 185 Berry Street, Suite 550, San Francisco, CA 94197, USA. Your data will be sent to a server operated by Stripe, Inc in the United States. You can find more information about Stripe here

Stripe also participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework. For more information and to view the Privacy Shield policy, go here.

Using Google-Adwords 

For purposes of promotion, our Sites also employ the Google as tool "Google-Adwords". As part of this, our Sites employ the analysis service "Conversion-Tracking" from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereinafter referred to as "Google". If you access our site by way of a Google ad, a cookie is placed on your computer. These so-called "conversion cookies" cease to be active after 30 days and are not used to identify you personally. If you visit certain pages of our Sites while the cookie is still active, we and Google know that you, as user, have clicked on ads placed on Google and were redirected to our Sites. Google uses the information obtained through "conversion cookies" to compile statistics for our Sites. These statistics tell us the total number of users who have clicked on our ad as well as which pages of our Sites were then accessed by each user. However, neither we nor other advertisers who use "Google-Adwords" receive any kind of information that can be used to personally identify users. You can prevent the installation of "conversion cookies" by making the appropriate change to your browser settings, for example by setting your browser so that the automatic placement of cookies is deactivated or by blocking cookies from the domain "googleadservices.com"
You can obtain the relevant data privacy policy from Google at this link.

How We Use This Information

We use the information we collected about you:

  • To process and respond to inquiries and for the purposes for which you provided the information, such as to process donations, register or renew your membership, or receive information about a program;
  • To alert you to YPFP’s latest announcements, important notices, and upcoming events, if you consented to receiving that type of communication; 
  • To conduct surveys to measure your satisfaction with our service;
  • To enforce our rights arising from any contracts entered into between you and YPFP, for instance to process your membership renewal payment as laid out in YPFP our Membership Application Form.
  • To pursue YPFP's legitimate interests, such as:
    - maintain the rights or property or the safety of YPFP, our members, or others in compliance with the law; 
    - evaluate our Sites and identify where we should make changes or expand services and to conduct membership analysis and research to improve member services and communications; 
    - develop deliver, and improve our products, services, content, and networking opportunities. 
  • To comply with any court order, legal process, or respond to any governmental or regulatory request;

International Transfers

If you are located in the EU, personal information collected from you, including via the Sites, will be transferred from the EU to countries located outside the EU. We will take steps reasonably necessary to maintain the security of personal information and treatment of it in accordance with applicable data protection laws. By agreeing to this Privacy Policy, you are expressly acknowledging that you understand that you are transmitting and consenting to the transmission of your personal information to the United States for processing and storage, and the potential transfer of your personal information to recipients located outside the EU.

How We Share This Information

Your privacy is important to us, which is why we only share your personal information when necessary, as detailed in this Privacy Policy, or with your consent. We share your personal and payment information with our employees, affiliates, and third party service providers as required to provide you with the products and services you request. YPFP may use third-party service providers to collect, store, or process your personal information to complete your request, e.g. providing information about a project, product, or service or to outsource one or more of the functions described above.

We may also share your personal information as required or permitted by law to comply with a subpoena or similar legal process or government request, or when we believe in good faith that disclosure is legally required or otherwise necessary to protect our rights and property, or the rights, property or safety of others, including advisers, law enforcement, judicial and regulatory authorities.  

Controlling Your Personal Information

Under applicable data protection law, you have a right to request access to, update, remove and restrict the processing of your personal data. Moreover, you might have the right to object to the processing of your info and to port your info to a different service. Please request these changes or deletions by emailing privacy@ypfp.org. 

Third Party Websites

Our Sites may contain links to other websites provided by third parties.  Please be aware that we do not control these third party websites or any of the content contained on those websites. Once you have left our Sites, we cannot be responsible for the privacy practices of such other websites. We encourage you to exercise caution and to read the privacy policy for the website you visit.  The inclusion of hyperlinks to third party websites on our Sites in no way constitutes an endorsement by us of such websites’ content, actions or policies.

Marketing

We may contact you periodically by email, by mail or by telephone to provide you with information regarding events, programs, products, services and content that may be of interest to you based on previous information you have given us, if you have advised us that you wish to receive marketing or market research communications from us. If you wish to stop receiving marketing or market research communications from us, you can opt out at any time. If you would like us to stop processing your personal information in any other way, you can do so by clicking the link provided at the bottom of any email or by emailing us at privacy@ypfp.org. 

Email a Friend

We may from time to time operate a 'refer a friend' or 'email a friend' service to enable you to recommend YPFP to a friend.  If you use this service, please ensure that you have obtained your friend's consent prior to providing us with their personal information.  When we contact your friend we will tell them the name and email address of the person who referred them.  We will not use your friend's personal information for any other reason.

Security

YPFP is committed to maintaining your confidence and trust, and takes steps to help protect the personal information you provide to us. However, no transmission over the Internet or electronic storage of information is guaranteed to be secure. We therefore urge you to always use caution when transmitting information over the Internet.

Children

The Sites are not directed toward children under 16 years of age nor does YPFP knowingly collect information from children under 16.  If you are under 16, please do not use the Sites or submit any personally identifiable information to YPFP.

Information/ Correction/ Deletion 

You have at any time the right of access, modification, correction and removal of your data collected in our database. You can request this by contacting YPFP by email or in writing at the address mentioned below. Complete removal may not be immediate, however, and in some instances, archival copies may be impossible to delete. 

Unsubscribe

If you wish to stop receiving emails from YPFP, you may do so by clicking the link provided at the bottom of any email. Alternatively, you may email or write to us at the address below. 

Contact Us

The controller of your personal data, under applicable data privacy legislation and in regard to the processing of personal information, is: 

Young Professionals in Foreign Policy
1440 G Street NW, 8th Floor
Washington, DC
United States 
Email: privacy@ypfp.org

If you have any questions about our privacy practices, you may contact us at the above address or by emailing privacy@ypfp.org