Policy Coordinator at The UK Permanent Representation (UKREP) to the EU , European Parliament team - Brussels



Organisation information:

The UK Permanent Representation (UKREP) to the EU works within the EU and its member states to maximise British influence on issues such as trade, the single market and economic growth. The European Parliament (EP) section leads on relations with the European Parliament within UKREP and is now looking for a Policy Coordinator based in Brussels. The main propose of the role is to provide proactive and effective support to Brussels and London-based UK officials as well as contacts in the European Parliament. Depending on workload, the successful applicant will have the opportunity to lead on engagement with one or more EP policy committees and there may be scope to visit the EP in Strasbourg, offering an excellent opportunity to gain experience of the EP’s role and decisionmaking process. Main Duties / Responsibilities Provide proactive and effective administrative support to the UKREP EP section (expected 60% of time)

Job Description:

 Arranging travel and accommodation for Strasbourg.

 Arranging meetings and coordinating programmes for Ambassadorial, Ministerial and senior official visits to Brussels and Strasbourg.

 Coordinating and sending briefings for UK members of the European Parliament (MEPs).

 Maintaining and updating the team’s shared folder, contacts list and intranet page.

 Collect and distribute daily section mail.

 Supervision and management of office supplies.

 Organising events, including managing logistical, budgetary and communication aspects.

Required Experience & Skills Essential:

 Proven ability to manage and prioritise own workload and that of others to deliver objectives.

 Proactive and problem-solving.

 Flexibility and the ability to work successfully under pressure.

 Ability to manage, summarise and present information effectively and to manage own personal development.

 Proven ability to make evidence-based decisions.

Job Qualifications:

 Excellent team-working and interpersonal management skills.

 Strong written and oral communications skills.

 Excellent oral and written communication skills in English.

 Strong knowledge of French.

 Flexibility to travel.

 Available to work extended hours.

 Key FCO competences: Delivering at Pace, Managing a Quality Service, Collaborating and Partnering, Changing and Improving; Seeing the Big Picture. Desirable.

 Previous relevant education and experience in working with the European institutions and especially the European Parliament.

 Previous experience of working with the UK Government.

 Knowledge of other languages


How to apply:

All applicants should have the right to live and work in Belgium. The British Embassy does not sponsor work permits. All applicants should submit their CV (in English, up to 3 pages), Covering Letter (in English, no more than 1 page of A4, Arial11) setting out their motivation for the role and how they meet the above criteria. Applications should be sent to jobapplications.BEL@fco.gov.uk and the email subject line must be formatted as follows: BEL130 The closing date for applications is the 23rd of March 2015. Kindly note that your application will only be considered if:

1- Your application has been sent within the time frame requested.

2 -Your application documents are fully in English.

3- Your applications documents are in pdf format.