Program Assistant - Central and Western Africa
NDI is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI and its local partners work to promote openness and accountability in government by building political and civic organizations, safeguarding elections, and promoting citizen participation. The Institute brings together individuals and groups to share ideas, knowledge, experiences and expertise that can be adapted to the needs of individual countries.
The Program Assistant will, under supervision, creates or makes substantial contributions to drafts of proposals, concept papers, reports, memos, program updates, work plans, and newsletter articles. They will also plays a significant role in organizing local and regional program conferences, workshops and meetings.
Roles and Responsibilities
- Under supervision, creates or makes substantial contributions to drafts of proposals, concept papers, reports, memos, program updates, work plans, and newsletter articles.
- Plays a significant role in organizing local and regional program conferences, workshops and meetings.
- Accurately proofreads and inputs edits on quarterly reports and proposals.
- Monitors political events throughout the region.
- Creates initial drafts of budgets; monitors program spending (in conjunction with Program Officer); performs basic analysis and projection of financial status and reports on that status.
- Provides administrative and logistical support to field offices and regional staff; oversees logistics needs of assigned region.
- Provides administrative support and programmatic input into proposal process and contributes to strategic discussions; substantively contributes to work plan formulation and discussions.
- Maintains communications with NDI staff (DC and the field), as well as overseas partner organizations; serves as back-up Point of Contact with funding agency reps.
- With guidance, identifies means and methods to support program strategy and vision; handles limited aspects of program management.
- Acts as primary support to Program Officer and backs-up other team members.
- Assists Program Officer in recruiting and briefing staff, volunteers, consultants and trainers and expedites projects in host country; coordinates new-hire and closeout procedures.
- Prepares and compiles briefing materials for staff, consultants and volunteers in field programs.
- Trains and supervises Program Assistants and Interns on basic tasks.
- Translates documents as needed.
Eligibility and Requirements
- Bachelors Degree, preferably in International Relations Political Science or related field; graduate degree preferred
- Minimum two (2) years outside relevant experience in international development, community organizing, political campaign, organizational development or legislative affairs preferable
- Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis
- Experience living and working overseas, preferably in the region
- High level of interpersonal skills and cultural sensitivity to effectively interact with all levels of staff, US and foreign government personnel and the general public
- High level of oral and written communication skills to effectively present information, respond to questions and prepare written reports in a professional manner
- Capacity to work both independently and as a member of a team, and to lead a team
- Exceptional ability to define problems, collect data, establish facts and draw valid conclusions
- Extensive knowledge of PC-based word processing and spreadsheet applications
- In-depth knowledge of basic budget and accounting procedures
- Ability and willingness to travel to regional locations which are often remote and difficult to reach
- Interest in and in-depth knowledge of regional political environment and people
- High level of political analysis skills
- French language ability
- Ability to effectively articulate NDI mission statements and program/project initiatives
- Excellent organizational skills and attention to detail
- Ability to manage multiple tasks simultaneously
Interested applicants should apply through NDI's website at: http://www.ndi.org/employment?jtsrc=https%3A%2F%2Fypfp%2Eorg%2Fjobs%2Frecent&jtsrcid=16351&jtrfr=