Administrative Assistant

Organization Information

 

Founded by Dr. Zalmay Khalilzad, former U.S. Ambassador to Afghanistan, Iraq, and the United Nations, Gryphon Partners (GP) assists clients in emerging markets worldwide while making positive contributions to the global community. It offers a wide range of advisory and investment services tailored to each client’s unique needs and excels at identifying promising opportunities, as well as solving the most difficult business challenges. Additional information about GP is available at: www.gryphon-partners.com.

 

Founded by Dr. Cheryl Benard, who was previously program director at the RAND Corporation, Metis specializes in providing pragmatic analysis with direct policy implications. It is located at the point of overlap between research, analysis and implementation, and specializes in designing, pilot testing and launching programs and applications for new and complex social and political situations.

 

Job Description

 

Administrative Assistant – Gryphon Partners/ Metis Analytics

Gyphon Partners (“GP”) -- an emerging markets advisory firm – and Metis Analytics (“Metis”) – a policy analysis firm – are seeking a Administrative Assistant (“Employee”) to assist with their administrative and operational needs. The Employee shall split his or her time roughly 50/50 between the two firms, which are co-located and share office space. The Employee shall work closely with GP’s incumbent Special Assistant, who is well-versed in the job responsibilities enumerated below.

 

Job Responsibilities

 

Primary Responsibilities:

  • Assist in managing GP and Metis Principals’ demanding schedules/calendars including scheduling professional and personal/social commitments;

  • Receiving and screening telephone calls, including occasional press inquiries, and referring callers to other staff, as appropriate;

  • Assist in making complex international travel arrangements, often on very short notice;

  • Proofreading and editing documents to ensure proper formatting, punctuation, and

  • grammar;Managing records and conducting data-entry relating to client accounts, business contacts, etc.;

  • Maintaining filing systems and databases to ensure accurate and efficient retrieval of information;

  • Maintaining and updating the GP and Metis websites;

  • Drafting routine correspondence;

  • Coordinating conferences, meetings, and business gatherings;

  • Greeting high-level guests from different cultural backgrounds; and,

  • Completing other miscellaneous administrative tasks assigned by GP/Metis Principals, including tasks associated with an affiliated non-profit organization, the Alliance for the Restoration of Cultural Heritage (“ARCH”).

 

Secondary Responsibilities (time permitting once Primary Responsibilities are fulfilled):

  • Researching foreign policy, business, ARCH-related cultural issues, and other developments;

  • Drafting briefing memoranda on the above and other topics;

  • Preparation of talking points for speeches;

  • Analysis of potential client prospects; and,

  • Participation in high-level meetings as note-taker.

 

Job Qualifications:

 

  • Ability to communicate fluently (orally and in writing) in English;

  • Ability to work well under pressure, meet deadlines, and remain calm while dealing with complex and changing situations (including comfort with ambiguity);

  • Ability to be responsive over email/phone, as needed, at night and on the weekends;

  • Ability to manage multiple tasks and to carefully follow directions and pay attention to details;

  • Familiarity with booking international travel;

  • Ability to pronounce names of different cultural backgrounds, in particular names of Middle Eastern and/or Central Asian origin names;

  • Excellent writing skills as well as spelling, grammar and punctuation;

  • Able to have a flexible schedule, including occasional work or email correspondence on evenings and weekends;

  • Proficiency in the use of Windows XP, MS Word, MS Excel, and MS PowerPoint;

  • BA/BS degree or equivalent required; and,

  • Preference for 2 years government, policy, think-tank, consulting, business, or other similar experience required.

 

Additional preference will be given to candidates with experience working for and/or with a high-profile principal.

 

How to Apply

 

Interested applicants should submit a resume with cover e-mail to Alex Pickett (pickett.alexander@gryphon-partners.com) as soon as possible, but no later than April 18, 2014. The Employee’s start date is negotiable but preference will be given to candidates who can start in May.