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Events Manager (Programming Department)

Young Professionals in Foreign Policy (YPFP) fosters the next generation of foreign policy leaders by providing its members knowledge, skills, exposure, and relationships they will need to tackle critical global challenges over the course of their careers.

YPFP is a dynamic, global, nonpartisan, nonprofit organization with more than 10,000 selected members around the world who work in all fields of international affairs. It was established in 2004, and is headquartered in Washington, DC, with branches in Brussels, London, and New York.

 

Position Description:

The Programming Team designs, plans, and executes YPFP’s extensive programming opportunities and events. This includes organizing one-off lectures, panels, roundtables, book talks, and Embassy events as well as YPFP’s “leadership incubator”-modules focused on key foreign policy skills/issues. Past speakers include Admiral Michael Mullen, Hon. Michele Flournoy, Bob Woodward, Amb. Susan Rice, Joseph Stiglitz, John Hamre, and Steve Coll.

 

The Events Manager serves as a member of the YPFP Programming Department’s staff and is responsible for planning, organizing and overseeing a wide range of programming events. The Events Manager works with the programming team in order to identify potential speakers and themes for future YPFP events. The incumbent reports to the Vice President and Managing Director of Programming and keeps them informed of event challenges, successes, and updates.

 

The successful candidate will display a clear and demonstrated capacity for innovation, creativity, ability to work both within a team environment and independently. S/he is organized, detail-oriented, and skilled in communication and shows a passion for maintaining YPFP’s reputation in the foreign policy community as an organization with unrivaled programming offerings.

 

To join the staff of YPFP, please contact recruiting@ypfp.org with a brief statement of interest and resume.

 

Roles and Responsibilities:

  • Work independently and in teams of 2-4 Events Managers to develop and execute events through the complete event lifecycle. This includes:
    • Brainstorming ideas for future events
    • Inviting and coordinating with speakers
    • Writing event descriptions for the YPFP website and other communications
    • Working with the Venue Manager to determine the location of the event
    • Working with the Communications team to market the event
    • Responding to questions from YPFP members
  • Update the Vice President and Managing Director of Programming by:
    • Completing weekly status reports
    • Updating event information on the Programming Department’s shared files
  • Attend bi-weekly DC Programming meetings as scheduled (every other Sunday)
  • Attend at least 2 events per month, and ideally one event per week
  • Execute and act as the POC on an average of one event a month
  • Meet all deadlines set by the VP and MD of Programming

 

Eligibility and Requirements:

  • Member (dues-paying) of YPFP
  • Must be located in the Washington, DC metropolitan area
  • Must possess creativity, active energy and an eagerness to create a wide variety of programming events
  • Ability to work successfully as part of the greater YPFP team while also working independently to meet Programming Department goals and deadlines
  • Demonstrated ability to interface with high level officials in a professional manner
  • Demonstrated ability to plan and execute programming events
  • Ability to attend designated number of events for the calendar year
  • Availability for meetings and events on weeknights (after 5pm) and weekends
  • Must be able to access ypfp.org e-mail (via Google Apps) during the workday and respond to YPFP emails promptly
  • This position requires a minimum commitment of 5 hours per week and the ability to respond to email inquiries within 24 hours under normal circumstances
  • Must be able to use all relevant Google Apps (shared documents, sites, forms, etc.); training is available.