Business Support Assistant UKREP - United Kingdom Permanent Representation to the European Union Brussels, Belgium

Justice and Home Affairs Section at the UK Representation to the EU (UKREP) in Brussels is advertising for a full time Business Support Assistant to provide administrative and policy support to the section. The dedicated, motivated and friendly team deals with high-profile and sensitive issues in the fields of judicial cooperation (civil, family and criminal law), immigration, asylum and counter terrorism including data protection and human rights. While focusing on administrative responsibilities, this role will provide an opportunity to develop an understanding of UK and EU Justice and Home Affairs policy in general, as well as more in-depth exposure to particular issues. Applications should be sent with full C.V. and covering letter including a supporting statement setting out how applicants meet the qualifications required for this post (300 words max/200 KB max), to the attention of the Recruitment Officer, CSB (brussels.recruitement@fco.gov.uk).

Administrative support (80%): to proactively provide effective business support to the UKREP Justice and Home Affairs section.

  • Immediate responsibilities such as:
    • Booking travel and meetings;
    • Overseeing section expenses and budgets;
    • Handling IT support requests;
    • Preparation of documents for Councils, working groups and other meetings;
    • Management of office supplies.
  • Organise inward and outward visits for Senior Officials;
  • Inputting into the continuous improvement of the JHA business support.

Policy Support (20%): to provide policy support for JHA including through:

  • Covering for desk officers where needed, including at the European Parliament, and providing timely and accurate reporting to London and posts;
  • Arranging logistics for Ministerial Councils.


Demonstrated ability in the following competences:

  • Making effective decisions;
  • Delivering a Quality Service;
  • Delivering at pace;
  • Collaborating & Partnering.

The successful candidate should have proven skills for delivering results, have an open and flexible approach, drawing on the skills and experience of others to improve results and enjoy working in a team.

Relevant educational and professional experience is highly desirable. Applicants should have an excellent command of English (written, spoken and comprehension) and be able to operate in French. Microsoft Office IT skills are required.

UKREP also has a full programme of development opportunities.

The successful candidate will need to be able to start in early January subject administrative and security clearance. 

This position will be filled on a fixed term contract.

Taxable gross (Belgian tax rate/equivalent): monthly salary €2088.47
(The UK Missions in Belgium Salaries are not subject to annual indexation.)

Applicants must be legally entitled to work in Belgium at the point of application.

Applications with a full CV and cover letter in English outlining how you meet the essential and desirable skills and competencies should be sent to the Recruitment Officer, Corporate Services Benelux, British Embassy, Avenue d’Auderghem 10 B-1040 Brussels or brussels.recruitement@fco.gov.uk by 4pm on Thursday 17 December. If applying by email, you should include your full name in the message title and your email and attachments must not exceed 300kB in size. Please also indicate in your application where you saw this advertisement.

Please note that, due to the large volume of applications that we receive; only applicants selected for interview will be contacted, with the intention to interview in early January. The successful applicant will be expected to start as soon as possible subject to security vetting, references and administrative processes. 

“The UK Representation to the EU is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.”

“Staff recruited locally by The UK Representation to the EU are subject to Terms and Conditions of Service according to local Belgian employment law.”