23OCT - Program Assistant, Higher Education & Research in Africa - Carnegie Corporation of New York - Deadline: N/A


Organization Description
Carnegie Corporation of New York is America’s oldest grant making foundation.

Established in 1911 by Andrew Carnegie to promote the advancement and diffusion of knowledge and understanding. In keeping with this mandate, the Corporation's work focuses on the issues that Andrew Carnegie considered of paramount importance: international peace, the advancement of education and knowledge, and the strength of our democracy. 

Job Description
Carnegie Corporation of New York currently has an exciting opportunity for an individual who is passionate about advancing higher education opportunities and peacebuilding efforts in Africa, and who thrives in a fast-paced, team-oriented and problem-solving environment.

The ideal candidate for the role of Program Assistant, Higher Education & Research in Africa, is someone who is proactive, has high initiative, is creative, energetic, well organized, and able to multi-task, prioritize, learn quickly, and has job experience and/or exposure to work in the African region.

The Program Assistant position will be responsible for providing programmatic and some administrative support to two Program Officers in the Higher Education and Research in Africa Program.

The goal of the Higher Education and Research in Africa program is to enhance training, research and retention of academics in select countries of sub-Saharan Africa.  Understanding that Africa’s higher education institutions and learning and academic communities are key to reaching the continent’s potential, the program funds grantees that foster future generations of academics, connects centers of higher education across Africa and the diaspora, supports advancements in leadership, policy and governance in sub-Saharan Africa, and funds research, training and networks involved in peacebuilding efforts in Africa.

Location - 437 Madison Avenue, New York, NY

Job Responsibilities

  1. Support grantmaking initiatives by reviewing active proposals, drafting external review and evaluation questions, and copy editing grant recommendation documents.
  2. Support the management of active grants through monitoring progress, including compliance with stated objectives and proposed outcomes of the grants; identifying grantee results that should be communicated more widely; conducting preliminary review of requests to modify grants; and facilitating grant close-out.
  3. Represent the Corporation at U.S.-based meetings and prepare meeting summaries.
  4. Assist in disseminating the results of grants through the Corporation’s website, social media, and other forms, in consultation and collaboration with program officers and communications staff.
  5. Manage a project to track beneficiaries of Carnegie Corporation-supported academic programs.
  6. Sustain an accurate working knowledge of the current trends, professional practices, and developing policy issues pertinent to the program area.
  7. Draft correspondence and other miscellaneous duties as required.

Grantmaking and Proposal Management Responsibilities:

  • Contribute to content and budget reviews of proposals, identifying inconsistencies and ways to strengthen performance measures.
  • Draft questions for external reviews.
  • Correspond with applicants on proposal questions, as advised by program officer, and respond to applicant questions regarding proposal content.
  • Review unsolicited letters of inquiry and other queries and recommend action.

Grants Management Responsibilities:

  • Track progress on grants and report to relevant program officer on a regular basis.
  • Conduct first-line review of budget modification, carry-over, and no-cost extension requests, referring to program officer for deeper review and approval.
  • In consultation with the relevant program officer, draft terms of reference for grant and grant cluster evaluations and identify documents and data to be shared with consultants; liaise with consultants during evaluation processes.
  • Facilitate end-of-grant summaries and closing out of grants.

Program and Communications Support Responsibilities:

  • Assist program officers with gathering data and preparing presentations for internal and external presentations; compile tables and charts in Word and Excel and format documents.
  • Review grantee research reports and manuscripts for copyediting as needed.
  • Set up and manage beneficiary tracking database/spreadsheet.
  • Contribute to program dissemination, in consultation with program officers and communications staff, including:
    • Identify grantee news and publications suitable for the Corporation’s website
    • Draft publications/news to be posted on website
    • Conduct short interviews for website
    • Conduct research and contribute to copy for website features
  • Contribute to agenda setting and developing content for grantee and other Corporation-hosted meetings.

Job Requirements
A college degree and willingness to pursue an advanced degree.  At least six months work experience in an African country, and a total of at least two years full-time working experience.  Proactive, with strong presentation and listening skills, good planning and organizational skills, strong interpersonal skills, excellent writing and editing/proofreading skills, and project management skills.  Demonstrated data collection, management, and presentation experience.  Good instincts for communication and outreach.  Prior experience in a grantmaking environment a plus.  Savvy user of technology with knowledge of data and communication platforms.  Willingness to travel domestically only.  No international travel.

How to Apply
Please respond, with cover letter, resume, and recent writing sample in one document, via e-mail to hr@carnegie.org. Include the job title of "Program Assistant, HERA" in the subject line of the e-mail.  Only qualified applicants will be contacted for an interview.

Deadline N/A