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Location - Washington, D.C.
International Resources Group (IRG), a wholly-owned subsidiary of Engility Corporation, seeks a Program Specialist, Afghanistan Affairs (U.S. Agency for International Development).
As headlines attest, Afghanistan and Pakistan are at a truly pivotal stage in their development cycle. As a Program Specialist in OAPA, in the division of Afghanistan Affairs (also known as the “desk”) you will be perfectly positioned to assist in promoting stability, good governance, education, human rights, health, and economic growth, to provide avenues for Afghans to live meaningful lives and escape the clutches of extremist ideologues. This is a key position on an extremely fast-paced desk that supports USAID’s largest and most complex overseas program, and provides the incumbent an opportunity to understand the inner workings of the U.S. Government’s leading international development agency.
The ideal candidate will have a deep knowledge of Afghanistan, exceptional organizational, interpersonal and writing skills, as well as a sense of humor. OAPA is an extremely dynamic workplace, and the candidate must be able to thrive and excel under pressure
- Provides general back-up to the Director of Afghanistan Affairs and desk officers.
- Manages the calendar for the Director of Afghanistan Affairs.
- Manages the Afghanistan desk’s to-do list, providing follow up on all tasks and responsibilities with the director and desk officers.
- Maintains the Afghanistan desk’s files.
- Tracks documents circulating for clearance that require the director’s clearance and ensures that the director clears on all necessary documents in a timely manner. Track, incorporate and manage all edits and comments made to cleared drafts.
- Assists in the preparation and editing of Congressionally-mandated reports, staffing and funding memos, briefing papers, and budget sheets for ongoing programs in Afghanistan.
- Provides assistance with drafting and editing briefers, information and action memoranda, and letters for review by USAID and OAPA leadership.
- Works with OAPA’s front office to track and follow-up on taskers assigned to the Afghanistan Desk.
- Maintains a working knowledge of current USAID/Afghanistan programs.
- Serves as the primary point of contact for unsolicited proposals and public inquiries. Fields and responds as appropriate regarding USAID programs and funding.
Arranges events, meetings, briefings, and teleconferences with the interagency, implementing partners, the Afghan embassy, and within USAID.
- Maintains classified materials in all the office safes. Disposes of classified material in burn bags, maintains shredders, disposes of documents properly
- Works with Administrative and Management Services to set up offices for new staff (email, phone, ClassNet, cubicle, etc.).
- Maintains the office calendar, phone/contact lists, directories, and other miscellaneous files.
- Reserves meeting spaces and pre-clears and escorts outside meeting participants with the Office of Security.
- Scans, faxes, and mails relevant documents to the field. Routes office mail, Diplomatic Pouch, APO mail.
- Tracks and follows-up to complete official and unofficial taskers.
- Photocopies and files as needed.
- Maintains office supplies.
- Provides logistical support for the USAID/Afghanistan Mission’s senior management while in Washington, to entail coordinating interagency meetings, retreats, swearing-in ceremonies, etc.
- Serves as the “control officer” for the Afghanistan Mission Director and deputies while on temporary duty in Washington, DC.
- Arranges orientation consultations for new staff posted to the Afghanistan Mission.
- Provides administrative and logistical support to Mission staff on temporary duty in Washington D.C., to include finding office/cubicle space, arranging phone and email hookup, scheduling appointments, arranging travel, etc.)
- Serves as the Logistics Coordinator for all travel arrangements.
- Prepares travel authorizations (TAs), travel vouchers and coordinates with the travel office and reservation desk, to ensure that TAs are promptly processed through the clearance process.
- Obtains country clearances from all relevant U.S. Embassies or consulates for OAPA personnel’s travel in country and overseas; liaises with Department of State on all issues relating to Embassy clearances.
- Assists, as needed, in obtaining required entry visas to Afghanistan.
- Manages all flight and hotel reservations, and other travel logistics as needed
Provides Temporary Duty Support to Mission
- Provide direct operational and technical program support as needed by the Mission.
- Ability to work as part of a decentralized team
- Excellent interpersonal, oral and written communication skills
- Strong organizational skills and attention to detail
- Fluency in English
- Proficiency in Microsoft Office Suite, especially Microsoft PowerPoint
- Interest in or proficiency in Learning Management Systems and web-based training authoring tools (preferred)
- College student currently working towards a degree in the Learning or Human Resources field, Learning Technologies preferred
How to Apply
Applicants should apply by clicking here.
Deadline - N/A