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20JAN - Executive Assistant, BowerGroupAsia - Deadline: 15FEB

Organization Description

BowerGroupAsia, Inc. (BGA) is a government affairs and public policy advisory firm supporting premier multinational companies in the Asia-Pacific. The Washington office functions as the company’s global headquarters. We are a fast-growing firm and seek a talented, highly motivated young leader to train in the role of Executive Assistant for the company’s President & CEO.

Location – Washington DC

Job Description

This position is reserved for individuals the company believes have high aptitude for leadership and the ability to learn quickly, understand multiple functions of the company, think strategically and who have a strong commitment to execution and attention to detail.

Job Responsibilities

  • Manage and maintain the CEO’s schedule. Interact with both internal and external executives, government officials, assistants and consultants to coordinate meetings.
  • Coordinate, plan and manage staff inputs for CEO.  Work with staff to ensure CEO and leadership team have information, briefing materials and logistics in place to drive high performance decision making.
  • Manage the CEO’s travel. Build plans to drive business objectives, ensure travel is consistent with standard operating procedures, coordinate with executives to ensure briefing books are prepared; book reservations and appointments, obtain travel visas and work with travel agents and internal company personnel on logistics; compile travel documents at the end of the CEO’s travel and create spending reports for accounting.
  • Prepare CEO for meetings and undertake follow-up actions. Compile pre- and post-meeting briefing notes, enter into company database and distribute to correct personnel.
  • Understand company priorities and record key meetings. Act as secretary for a series of regular, institutional meetings, file notes in internal system and distribute appropriately.
  • Special initiatives. Undertake special initiatives for the CEO and senior management.
  • Additional administrative duties. These include, but are not limited to, entering stakeholder contact information into the internal system, communicating with company personnel, helping coordinate company events, etc.

Job Requirements

This role is reserved by the CEO for high-potential individuals who will train and learn while performing the role. Candidates are expected to excel, learn and then be fast tracked within the company’s system. The ideal candidate will be poised, confident and can work independently with minimal supervision and collaborate effectively as a team player in time-sensitive situations. He/she can effectively manage multiple work streams while meeting deadlines and should be self-motivated, well organized, detail oriented and collegial. He/she should feel comfortable interacting with a range of interlocutors and should enjoy the various challenges of supporting large multinational corporations operating in the Asia-Pacific. The ability to interact effectively both inside the company and externally, in a fast-paced environment, while remaining flexible, proactive, and efficient, is crucial to this role.

Qualifications Include:

  • Expertise, experience or strong interest in Asia.
  • Ability to work late nights and early mornings while the CEO is on travel is required.
  • Excellent written and verbal communications skills in native-level English is required.
  • Proficiency in MS Office and strong desire to embrace and utilize additional technologies.
  • Education: Minimum bachelor’s degree in public policy, international affairs, journalism, business or related fields.

How to Apply

Applicants should send a cover letter and CV/resume to talent@bowergroupasia.com.            

Deadline

Application deadline is February 15, 2017, although a hiring decision may be made at any point prior to the deadline.