Japan Society is the leading U.S. organization committed to deepening mutual understanding between the United States and Japan in a global context. Now in its second century, the Society serves audiences across the United States and abroad through innovative programs in arts and culture, public policy, business, language and education.
Location - 333 East 47th Street New York, NY 10017
The Program Associate will work with the Deputy Director and Program Officer on managing logistical and administrative aspects of approximately three programs per month. He/she will also assist in program execution, future program planning, research, program outreach activities, and interact with leaders and distinguished speakers in the academic and business community, as well as thousands of Corporate Members.
- Handle program registrations, payments and refunds
- Create program materials, such as guest lists, name badges, handouts, etc.
- Greet and assist program participants
- Facilitate travel and logistics for speakers, including hotel, audio/visuals, translations, books and handouts
- Compose various departmental communications, including function forms, invitations, event descriptions, and thank you and confirmation letters
- Maintain and update constituent records in Raisers Edge
- Organize files on programs and speakers, update biographical files, photographs and institutional information
- Compile invoices and prepare VCRs.
- Prepare detailed expense and statistical reports on programs
- Train and coordinate non-staff volunteers and interns to assist at programs
- Work with the Deputy Director and Program Officer on promotion of programs via e-calendar, hardcopy calendar, website and twitter
- Prepare and edit text for Annual Report and Chronology
- Conduct detailed research on companies, individuals, industry sectors, and international affairs and report to Program Officer
- Work with Deputy Director and Program Officer to develop creative programming
- Translation of various documents as needed
- Liaise with Special Events and Development departments as needed
- Manage and grow the department’s social media presence
- Assist in development of the Society’s Young Professionals Network and other private receptions
- Bachelor’s degree and a minimum of two to three years related experience
- Excellent written and verbal communication skills in English
- Superior research and internet skills
- Ability to read and understand various Japanese documents is a plus
- Knowledge of international business and politics
- Proficiency in Microsoft office suite, online research, social media and database management
- Superior organizational skills with ability to multi-task and work in a fast-paced environment
- Strong interpersonal skills, ability to work independently and in a team
- Availability to work overtime hours as needed
- Ability to be self-starter
How to Apply
Email your letter of interest and resume to the Director of Human Resources, at firstname.lastname@example.org.
Deadline – N/A