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09APR - Program Coordinator - Population Council - Deadline: N/A

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Organization Description
The Population Council is an international, nonprofit, nongovernmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of country offices.

Location - One Dag Hammarskjold Plaza, New York, NY 10017

Job Description
The Program Coordinator manages and coordinates information exchange and acts as quality control for Council forms and program documents to ensure completeness, accuracy and timely approvals for all program staff. Acts as a key liaison between regional/country offices and the Council’s Poverty, Gender, and Youth (PGY) program in New York. Facilitates interactions with supporting services (e.g., human resources, legal, international support, etc.) on key programmatic transactions that require their input or action. Provides guidance to the regional/country offices in the implementation of various Council program related policies and procedures. Independently troubleshoots and resolves problems as they arise. Provides administrative support to the New York-based PGY Program Director as requested.

Job Responsibilities

  • Serve as key contact between international offices and the PGY program staff in the US, working with, and referring issues, as necessary, to Program Director, Program Manager, and Program Financial Manager. (10%)
  • Assist program staff with the preparation and submission of Population Council proposals in response to requests for applications/proposals and other mechanisms. Draft technical and supplementary proposal sections as requested. Review and format proposals to conform to donor requirements. (15%)
  • Serve as a key liaison with Principal Investigators (PIs) throughout the PGY program, Program Financial Manager, and staff in the Grants and Contracts unit. Coordinate proposal and report submissions in cooperation with Grants & Contracts. Review donor reports and edit as necessary, facilitate approvals and submission. (10%)
  • Prepare New York-initiated staffing, consultant, and internship requests, receive and provide quality review of field-initiated requests. Ensure requests are complete and required approvals are obtained for a timely submission to Human Resources. Ensure final employment and consultant agreements are signed by the Program Director or designee. (20%)
  • Perform communications functions for PGY such as representing the program on the Website Editorial Board, maintaining publications database, and contributing to Annual Report. (10%)
  • Organize and take part in meetings. Prepare materials and coordinate logistics. Take minutes, write meeting reports and organize follow-up Assist in planning meetings and making travel arrangements for visiting international staff. (10%)
  • Work with Program Manager to effectively communicate program news to staff in international offices, including the development of quarterly newsletters and implementation of bi-annual global staff meetings. (10%)
  • Respond to internal and external requests for information regarding program activities. (5%)
  • Provide administrative support to the New York-based PGY Program Director. (10%)

Job Requirements

  • Bachelor’s degree in public policy, development, international public health or related discipline with at least 3 years of relevant work experience; or Master’s degree in a related discipline.
  • Experience in administration of multi-location organization, preferably including international office locations.
  • Demonstrated interpersonal and cross-cultural communication skills.
  • Excellent administrative and organizational skills with keen attention to detail. Demonstrated ability to work independently, manage time efficiently, prioritize, multi-task, and respond to rapidly changing priorities.
  • Ability to read and synthesize published articles and grey literature.
  • Excellent English language skills (oral and written). Excellent writing and editing aptitude. Ability to quickly draft correspondence; prepare graphs and other written materials with a sharp attention to detail, appearance and accuracy while utilizing good editorial judgment.
  • Proficiency in MS Word, Excel, and Outlook required. Knowledge of or willingness to learn PowerPoint and Access highly preferred.
  • Familiarity with budgets preferred.
  • Demonstrated good judgment and discretion in dealing with confidential and high-level matters.
  • Experience in or knowledge of the Council’s regional locations highly desirable. Fluency in a language or languages of the Council’s region(s) a plus.

How to Apply
Please apply online at http://www.popcouncil.org/careers.

Deadline – N/A