06MAR - Policy and Program Assistant - USCIB - Deadline: 25MAR



Organization Description
The United States Council for International Business advances the global interests of American business. We do so through advocacy that calls for an open system of world trade, finance and investment, where business can flourish and contribute to economic growth, human welfare and environmental protection.

Location – 1212 Avenue of the Americas, New York, NY  10036

Job Description
The Policy and Program Assistant provides general administrative assistance to multiple managers. Coordinates a variety of projects involving the development and dissemination of USCIB policy positions, research papers and meeting materials. Supports policy staff with membership engagement and development. Reports to Senior Vice President, Policy and Government Affairs (Department Head) and Policy and Program Managers.

Job Responsibilities

  • Provide meeting support for multiple program policy managers. Duties will include: preparation of materials for policy committee meetings (e.g., agendas, handouts, letters, forms, reports, participants lists, badges, etc.) and webinars; preparation, organization, and e-mail distribution of meeting notices/materials to committee members and coordination of e-mail responses of same; setting up teleconference calls; assisting with logistical support of meetings, including registration and coffee/food service for participants in-house, and taking minutes and providing summaries of meetings.
  • Enter and update committee member information in CRM software as necessary, with ability to run up-to-date reports, rosters, and distribution lists for numerous active committees, as well as perform routine searches.
  • Manage ongoing responsibilities including drafting, proofreading and editing materials (e.g. policy statements; outgoing e-mails, press releases, blogs, letters, bi-monthly newsletters, presentations, and other materials); establish frequent contact with committee members and assist with member recruitment where necessary; arrange and attend staff meetings. Assist with management of documents and communications with USCIB international affiliates and international organizations.
  • Maintain substantive knowledge of issue areas to be used in liaising with members, providing written and presentation materials, assistance with internal strategy planning sessions.
  • Attend meetings and events relevant to policy committees and engagement strategy around NYC; be able to represent USCIB positions; provide notes to staff and members. Make contacts with members and potential members as necessary; provide assistance to membership department in recruiting and provision of member information.
  • Manage and update relevant portions of the website, including policy committee and working group profiles; event registrations; policy statements, comments and final papers.
  • General and specific conference and event planning, including handling conference registration forms and processing fees; creation and production of materials for distribution, with a possibility for more extensive involvement in event logistics and organization.
  • Provide basic office and administrative support including sorting and distributing incoming/outgoing mail; answering telephones and taking messages; photocopying documents; maintaining electronic filing system; assisting in mass mailings when needed; maintaining supplies and cleanliness of office; managing and coordinating calendars; performing other duties as assigned, including filling in for other assistants as required. 

Job Requirements

  • Bachelor’s degree or equivalent experience is required.
  • Excellent oral and written communication skills in English.
  • Must be proficient in Microsoft Office, WordPress, content management systems and other computer and web-based programs, including diverse forms of social media.
  • Must be detail-oriented and have strong client-oriented interpersonal, administrative and organization skills.
  • Interest in international business policy issues or international relations a plus.

How to Apply
Submit resume and cover note to resume@uscib.org no later than March 25, 2016.

Deadline – March 25th, 2016