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01NOV - Program Assistant, Asia and Eastern Europe, Population Services International - Deadline: N/A

Organization Description

PSI is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations to lead healthier lives.

PSI's core values are a belief in markets and market mechanisms to contribute to sustained improvements in the lives of the poor; results and a strong focus on measurement; speed and efficiency with a predisposition to action and an aversion to bureaucracy; decentralization and empowering our staff at the local level; and a long term commitment to the people we serve. PSI has programs in 67 countries. For more information, please visit www.psi.org.

Location: Washington, DC

Job Description

PSI seeks a Program Assistant (PA) to support program management functions in the Asia and Eastern Europe department. The PA will have wide ranging responsibilities and work with PSI staff at all levels both in Washington and overseas. The position requires flexibility and willingness to assume varied duties and projects with an emphasis on administrative tasks. This position is based in Washington, D.C. and reports to the Senior Program Manager for Asia and Eastern Europe.

Job Responsibilities

The PA is responsible for providing administrative support to the staff of the Asia and Eastern Europe (AEE) region, ensuring a smooth and timely flow of work. Duties include, but are not limited to the following:

  • Assist in tracking and analyzing health performance data of region and country programs
  • Perform biweekly reviews of project and labor budgets utilizing PSI's Lawson accounting system
  • Assist with proposal budget and notes development and re-alignment of existing budgets
  • Provide dynamic and proactive administrative support to the Regional Support Team
  • Organize departmental events such as meetings, retreats, and team building activities Responsibilities may include, but are not limited to selecting and securing a venue, coordinating departmental schedules, and liaising with appropriate staff to develop an agenda
  • Assist with travel arrangements for AEE staff including: helping to secure travel visas, making hotel reservations and scheduling airport pick-ups for visitors to D.C.
  • Maintain the existing departmental information management system of filing, classifying, and tracking country-specific documentation, update and maintain internal knowledge exchange online forums, design innovative ways to manage knowledge and information tracking needs
  • Prepare and/or edit presentations, proposals, and reports for the region
  • Other duties as assigned

Job Requirements

  • Bachelor's degree
  • At least one year experience working in a fast paced office environment
  • Experience living outside the United States and in multicultural environments preferred
  • Advanced computer skills (MS Office applications, including Word, Excel and PowerPoint)
  • Excellent organizational and administrative skills with special attention to detail and timeliness
  • Proven ability to develop routines to manage large workloads and organize work efficiently
  • Readiness to interact with a variety of people and assume diverse duties and tasks

Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and have the ability to work with minimal supervision and follow through on assignments. Preference will be given to candidates with a demonstrated interest in international health and development issues.

STATUS:

  • Exempt
  • Level 9

How to Apply

Apply online through PSI's website. 

Deadline: N/A